Last week, one of our clients emailed me and asked me this question:

“Is it safe to share my login details with my virtual assistant?”

Well, the answer is NO.

But in order for your virtual assistant to efficiently manage and monitor your social media accounts, you have to give him or her your login details.

Now, I know you love and trust your VA, but, it is wise to be on-guard with possible hackers along the way.
Today, I’d be sharing ways to securely share your social media accounts with your virtual assistant:

1. Use LastPass

LastPass is a free tool that allows you to securely store and share passwords within your team or your virtual assistant. Your VA doesn’t know your actual passwords but will be able to login automatically on your social media accounts as long as they have LastPass plugin installed in their browser.

2. Use a Secured Project Management System

You may also share your credentials using a secured project management system such as – Basecamp. Most of the premium project management system uses https:// protocol, which secures all information within the system to be confidential and private.

3. Don’t send Username and Passwords via Chat

If you don’t use a project management system with your VA, then you probably collaborate via Skype. Most of the time if we are pressed with time, it’s easier to send out the login credentials via Skype or any other instant messaging systems.

If you’re doing this, you have to stop this habit right NOW.

You have to avoid giving out BOTH username and password in one venue. You can send your username via Skype, but email your VA your password or vice versa. Also, do not put in any hint for which password is it for.
For example, on your email:

Subject line: This is for F (**Make sure to let your VA know that F stands for Facebook)

4. Use HootSuite

One of our favorite social media tools is Hootsuite. Hootsuite allows us to conveniently schedule all posts for our clients ahead of time.

You can set-up your own Hootsuite account, connect up to 5 social media accounts (Twitter, Facebook, Google+, Linked In and Facebook Fan Page) and just share your Hootsuite login details to your VA. By doing this, you eliminate the process of sharing your social media username and passwords, one by one.
You can also upgrade your Hootsuite account to PRO which will enable you to add a team member. By doing this, you don’t have to give your Hootsuite credentials, plus you will also get additional features such as analytics and reports.

5. Add Your Virtual Assistant As Administrator

Facebook, Google+ Pages and LinkedIn Company pages will allow you to add additional members on your page to manage, monitor and update your profiles. To do this, you have to:

  • Make sure that your VA is part of your friends, network or circles.
  • Send them an invite as page administrator or manager
  • Once they accept the invite, your VA can conveniently manage your account using his or her own profile. This way, you don’t have to worry about your VA accidentally reading love notes from your suitors.

There you go! I do hope you find this week’s post helpful. Do you have any other tips on how to best share login details, please share them in the comments below.

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