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We all know the drill, you wake up each morning, get your hustle on, the next thing you know, you’re half way through the day with very little accomplishment. You look at your to-do lists and you find yourself overwhelmed with all other things listed there. It seemed long hours has passed yet, so little tasks accomplished.

Today, I am sharing with you the top 5 time wasters of every passionate women entrepreneur:

Pinterest, Facebook, Instagram, Snapchat, Twitter – and all other social media platforms not mentioned here

Yes , as an entrepreneur you feel the need to be all over the internet. So you hop on, update your social media accounts, hop from one place to another , the next thing you know, you already spent hours, sending birthday greetings, commenting on different groups, liking and following other women entrepreneurs.

What to do instead:

Schedule your social media updates ahead of time. Set one day in a week to focus on your social media posts for the upcoming week. Do the research, create the graphics, and schedule your posts by using tools such as Hootsuite, Postplanner or MeetEdgar. You can even delegate this task to a social media virtual assistant. By hiring a VA to do the work in your behalf, you can save as much as 10 to 20 hours in a month!

Set a timer. Use an old-school kitchen timer and set it to 15 minutes before you open any of your social media accounts. Stick to that. Instead of opening your social media accounts in the morning, use social media time as a reward when you accomplish a big task. But always remember stick to 15 minute max and that’s it.

Use tools such as StayFocusd or WorkMode to block all social media sites especially when you are in a midst of a launch or a big project.

Emails

Emails, if not social media, are the number one time wasters for us, yes, me included. The first tab I open in my browser every single morning is my email. I spend hours responding to all emails before I start with client tasks. However, not all emails require your urgent response.

According to research, over 33% of people spend almost 2 hours checking emails. For me, that’s already 25% non-billable working hours.

What to do instead: 

For Gmail or Google Apps users: If you find yourself answering the same kind of questions over and over again, then it is best for you to use Canned Responses. Save that same response and use it every time you encounter the same questions.  You can also use Boomerang to schedule your emails ahead of time or when you’re in a midst of a big project.

Set a timer. I would suggest using the same trick above – using an old school kitchen timer. But this time set it in increments of 30 minutes each.

Prioritize your emails. Respond first to those that needs your urgent attention and save some in the middle of your day. When your 30 minutes is up, turn off notifications and close your email tab so you can focus on your biggest task at hand.

Blog- 3 questions (9)
  • Facebook
  • Twitter
  • Google+
  • Pinterest
  • LinkedIn

Graphics

Almost all of our women influencers, Gina Devee, Marie Forleo, Danielle Laporte and the likes have stunning graphics that go with their brand. Hence, we find ourselves dabbling with photoshop creating graphics for our businesses that will embody our unique brand. However, if you’re a perfectionist, you will be surprised the number of hours you spend working on your graphics or brand and yet still feel frustrated afterwards.

What to do instead: 

When you’re not a professional, you can use easy tools such as Canva or Picmonkey to design your graphics. Do not spend hours of training yourself with photoshop when you can use alternative tools that will work the same way. If you still find yourself overwhelmed with any of those tools, then delegate the task to a virtual assistant or hire a graphic designer. It is best that before you first dive in to your graphics, set your brand colors and fonts and bookmark them.

Meetings

I am not really a fan of attending meetings. However, if you find your calendar with overwhelming number of meetings in a week, then this is one of your time wasters. Yes it is inevitable as a woman entrepreneur to meet with your clients once in a while, esp for your potential clients. Meet and greet plays a very important role in acquiring new clients. I am definitely not pushing you to let go of that. However, there are certain meetings that you can just get rid of.

What to do instead:  

Before you accept any meeting invite, ask yourself if it is really necessary. Perhaps you can just discuss the details in a few exchanges of emails. Make sure to ask for an agenda or send in questions ahead of time. Set meetings in 30 minutes increments. If 30 minutes wouldn’t be enough, set another meeting in another day.

Remember this two golden rules for effective meetings:

W.A.I.T – Which stands for Why am I talking?

E.L.M.O – Which stands for Enough, let’s move on. 

Skype / Messenger

Most women entrepreneurs (yes, me still included) have our Skype and messenger always on. We want to be always available to clients and potential clients. However, it also opens doors to non business related conversations with friends and families. The next thing you know, an hour has passed just exchanging cute emoticons with your high school crush.

What to do instead:  

The best way to handle Skype and messenger distractions is to turn it off. Log off Skype or messenger as soon as your meeting is over, that way no one can distract you from any of your tasks. If its inevitable, make sure to turn off sound notifications so you still get to focus on your task and not get distracted by the beeping sound.

5 tasks Women Entrepreneurs
  • Facebook
  • Twitter
  • Google+
  • Pinterest
  • LinkedIn

I must admit that I still am not an expert with all of those, however, I take baby steps and its all that matters. With all those tips, I hope I was able to inspire you to let go of your time wasters and start being productive.

Don’t forget what Harvey Mackay said about time:

Time is free, but it’s priceless. You can’t own it, but you can use it. You can’t keep it but you can spend it. Once you’ve lost it, you can never get it back.

What are the tasks that you are wasting your previous time on? Leave a comment below and let me know!

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